Job Introduction
Payroll Officer
£30,000 – £35,000
Full time office based in Alderley Park, Macclesfield
Free parking
37.5 hours per week
Monday to Friday 9am to 5pm
Closing date for applications: 25.06.2026
Main purpose of role:
- Responsible for managing and operating the organisation’s payroll system and cycles with the greatest level of accuracy and efficiency.
- Deals with confidential information daily.
- Responsible for accounts receivable and other accounts tasks.
- Support the Finance Manager and Finance Team.
Key Responsibilities:
- Own the completion of the company’s payroll routines and payroll cycles.
- Ensure all aspects of payroll are completed to meet relevant ethical, regulatory compliance and legal standards, having due regard for the policies and processes of the organisation, as well as legislative payroll practices.
- Maintain payroll information by collecting, calculating, and entering data.
- Input pension amendments, process auto enrolment and submissions to the external pension provider (Legal & General)
- Calculate statutory payments such as SSP, SPP and SMP and deal with Attachment of Earnings
- Processing of P11D returns, tax code changes, P45, and RTI submissions.
- Monthly payroll journal uploads, accurate and timely.
- Maintain monthly payroll accruals for holidays and worked hours not paid.
- Reconcile hours worked per time records against contracted hours.
- Work closely with HR to ensure processing accuracy and data integrity.
- Answer staff questions about salary, deductions, attendance, time records, as well as dealing with pension queries.
- Liaison with various external agencies such as HMRC and pension provider.
- Ensure employee confidence through protection of payroll operations, keeping information confidential.
- New entrant and leaver procedures to be completed to meet payroll deadlines.
- Produce monthly, supplemental reports, and ad-hoc analysis to agreed deadlines, including reconciliation of payroll balance sheet accounts such as Pension Control Account, Net Pay control etc.
- Undertake all integrity and audit checks to ensure information received from operational, clinical and central teams are authorised, accurate and completed within the deadlines.
- Maintain key stakeholder management, establish and maintain effective working relationships both internally and externally, contributing subject matter expertise in organisational development and company service’s evaluation.
- Provide support to the Finance Manager in the achievement of the team and organisation’s strategic projects
- Monthly accounts receivable run and all associated debt collection when required
- Monthly accounts receivable accrual and reporting schedule
- Weekly cash top ups to the package prepaid debit cards and weekly reconciliation
- Processing monthly and ad hoc expense runs
- Provide additional support and/or cover for other administrative and operational tasks within the Finance team subject to critical business need.
Essential Skills & Experience:
- Proven experience as a payroll specialist
- Must have used and worked with NetSuite Payroll
- Trustworthy with attention to confidentiality
- Outstanding organisational ability with great attention to detail
- Excellent communication skills
- Expert knowledge of Income Tax, National Insurance, SSP and SMP
- Able to calculate Gross to Net pay manually
- Strong IT skills including Microsoft Excel and Office
- Payroll qualification is desirable
- Accounts experience is desirable
Benefits:
- Highly competitive salary
- Westfield Cashplan & Rewards
- Free parking
- Company pension
- Professional development
- Blue Light card
About Us
Gray Healthcare is a specialist Health and Social Care provider, supporting people with complex needs, disabilities and long-term conditions looking to step back into the community from in-patient support services. At Gray Healthcare, we offer our own dynamic approach to care, enabling people to move back into their own homes - into their own communities – giving them control of their life. We create a bespoke support package for each individual, with support from our own multi-disciplinary team, adaptable to meet all current and future needs.
We're passionate about delivering exceptional care. You can see our commitment firsthand by visiting our website, where you'll find our latest Care Quality Commission (CQC) rating and detailed inspection reports.